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What the platform does

Belita Transformation Workspace is a workspace in which you analyse an organisation systematically and translate that analysis into an executable change portfolio with a roadmap.

Where such a programme normally falls apart into separate Word documents, PowerPoints and spreadsheets, the platform brings the whole chain into one coherent model — with your own dossier as the evidence base underneath.

The problem it solves​

A strategy or transformation programme typically produces this today:

  • Fragmented records. The analysis lives in dozens of files. What is in the SWOT is not linked to the improvement actions, which in turn are not linked to the roadmap.
  • Untraceable claims. A conclusion in a report usually cannot be traced back to a specific passage in the underlying material. "Where does it say that?" is an awkward question.
  • No reuse. Every analysis starts again from an empty template. The methodology sits in the head of the person carrying it out, not in the tool.
  • AI that promises too much. A generic AI assistant produces convincing-sounding text with no distinction between "this is in the dossier" and "this sounds plausible".

Who it is for​

First of all for the organisation that is transforming itself — and for the people who steer it:

  • Head of architecture — who has to safeguard and account for the coherence between strategy, processes, people and IT.
  • Change manager and programme manager — who have to get from analysis to an executable roadmap, with a traceable justification per initiative.
  • COO and board — who want to see why something is on the roadmap, and where that conclusion comes from.
  • Head of PMO — who safeguards portfolio coherence and has to be able to account for prioritisation.

And for advisory firms that guide strategy and transformation programmes and want to capture their methodology in a tool rather than in templates.

And for investors and founders around a funding round who want to know whether the organisation can carry the growth plan: what is in place, what is not yet in order and what slows the execution down. See For investors.

The platform is set up as multi-tenant: each organisation works in its own, fully separated environment, with its own labels, house style and terminology, and in Dutch or English.

The core in four points​

1. One coherent model. Strategic themes, issues, improvement actions and initiatives are linked to one another. An issue on the IT worksheet becomes an improvement action, which arrives automatically in the change portfolio and is bundled there into an initiative attached to a strategic theme. That chain is not a document convention but a data model.

2. AI that can be checked. Every AI claim that relies on the dossier must refer to a specific document fragment. The server checks that reference. If there is no evidence, the system says so explicitly instead of constructing something plausible. The AI always does the same thing: extract, generate or improve, with the same buttons everywhere.

3. You decide. AI delivers proposals, never accomplished facts. Every proposal goes through the same gate — accept, edit or reject — before it becomes part of the analysis.

4. From analysis to execution. The change portfolio pulls the improvement actions from all worksheets together, bundles them into initiatives, weighs them, tests feasibility and fixes them on a roadmap with plateaus.

What you get out of it​

  • A fully completed canvas: strategy, guiding principles, customers, processes, people, IT and change portfolio, with a capability model in the synthesis. The main canvas shows progress and coherence: three numbered steps, the strategy at the top, and per analysis area the progress and one next action.
  • Reports, four per worksheet: a faithful rendering, a management summary, the findings with advice, and a one-pager of a single A4. They are created when you open them, can be updated with one button and downloaded as PDF in the layout of the screen. See Reporting.
  • A roadmap that demonstrably follows from the analysis, with a brief per initiative to hand over.

Seven worksheets, one canvas​

The engagement starts with the intake: the agreements up front. The canvas follows.

Strategy, Guiding principles, Customers, Processes, People, IT and the Change portfolio. Underneath sits the Dossier with your own documents, and in the synthesis the capability model. You do not have to fill in everything: each worksheet delivers building blocks for the next step. See The worksheets.

If you are considering an investment in a scale-up, or preparing a round, read For investors: the Investment readiness scan.

Language, organisations and rights​

The platform works in Dutch and English, per canvas. A new canvas takes the language of the organisation as its default; existing canvases are not translated. Screens, messages, reports, e-mails, dates and amounts follow the language, and the AI writes in the language of the canvas, even if the dossier is in another language.

Several organisations work side by side, strictly separated. A user can be a member of more than one organisation, with a separate role in each: administrator or member. In addition, the platform administrator (Belita) manages the platform itself. Anyone who works on a single canvas has a role there too, as described below. Administration covers members, organisations, house style, language and AI budgets.

Collaborating on a canvas​

Several people can work on the same canvas. The Participants button shows who is working on it and with which role:

  • Owner manages the participants.
  • Editor changes the content.
  • Reader looks along: all worksheets, the dossier and the reports can be read and, once the report has been reviewed, downloaded. Fields are closed, adding and deleting are not possible, and the AI buttons are off, so a reader uses none of the organisation's AI credit.

A canvas always has at least one owner. An administrator of the organisation sees and edits every canvas of that organisation. An owner invites a participant with an email address: if the person already has an account, the canvas appears in their list after logging in; if not, the person receives an email, chooses a password and gains access to that one canvas only. The owner sees who has not yet accepted the invitation. If the organisation allows outside participants, a consultant from an agency, or an employee of the client, can work on the canvas without being a member of the organisation. The canvas menu shows the owner and the participants of each canvas; a canvas that a colleague creates or shares with you appears in your list straight away, and you delete a canvas after a confirmation that says what goes with it.

If the client wants Belita to look along, for instance with a question about the content, the client grants access for support itself: as reader or editor, for 24 hours, 3 days or 7 days. The access expires on its own and can be withdrawn earlier.

The administrator of the organisation invites members, within the email domains that the organisation has set. An account arises only through an invitation, and anyone who has been invited becomes a member by accepting the invitation themselves. You resend or withdraw an open invitation. Anyone who works in more than one organisation chooses the organisation in the header. You have a name of your own on your account, which colleagues see with your email address underneath; in the account menu you also find the page What's new, with a switch for the news email.

Nothing is silently overwritten. The worksheets refresh by themselves when a colleague changes something. If you want to delete something in which a colleague has unsaved text, the screen first asks "[name] is editing this right now. Delete anyway?". If a colleague changes the same thing while you are working, your save on the older state is not carried out and you are told that someone else changed it first. On Strategy, Guiding principles and Capabilities this shows «Attention: changed by someone else», with both texts side by side, and you choose which one stays.

Signing in with a second factor​

Anyone who has a second factor, or works in an organisation that requires one, gives a 6-digit code from an authenticator app in addition to the password when signing in. You can add a second device and manage your devices in the account menu under Second factor. The platform administrator sets per organisation whether administrators, or all members and participants, set up a second factor, with a deadline for those who are already there. If a phone is lost, an administrator resets the second factor; when a password is restored, the app asks for the code as well.

An example canvas​

A new organisation can receive a fully filled example canvas, Meerdijk, when it is created, in the language of the organisation, with reports that have already been made. This shows what the worksheets and reports deliver before you fill your own canvas.

Further reading

The chain explains how the worksheets connect. AI support describes how grounding and the review gate work, and The AI layer how models are managed and tried out. If you are looking for help in the platform itself, read about the help centre.